How to Cut Office Printing Costs by 30% (Without Sacrificing Quality)

May 9, 2025

At Universal Business Solutions, we talk to business owners and office managers every day who are trying to stretch every dollar. One of the biggest surprises? How much they’re overspending on printing—especially when they’re locked into traditional toner-based systems that eat through supplies and maintenance budgets like clockwork.

And honestly, we get it. Most people don’t think twice about the cost of printing until the expenses start creeping up month after month. But what if you could cut your office printing costs by 30% or more, without sacrificing the quality or speed your team needs to get the job done?

Why Old-School Toner Printers Are Hurting Your Bottom Line

Toner-based printers have long been the default in offices. They work, they’re familiar, and for a while, they made sense. But here’s the thing: toner is expensive. Between cartridge replacements, maintenance, and downtime, the real cost adds up fast. You might not see it until you look at the yearly spend and wonder how printing got so pricey.

That’s where Epson’s cartridge-free printers—like the EcoTank series—completely change the game. These printers are designed from the ground up to reduce operating costs, not inflate them.

What Makes Epson EcoTank So Cost-Friendly?

Instead of constantly replacing toner or ink cartridges, EcoTank printers use high-capacity refillable ink tanks that last much longer. One refill set can print thousands of pages. We’re talking months before you need to even think about maintenance. The result? You save money on supplies, you cut down on waste, and your print jobs stay consistent and sharp.

More importantly, the cost per page drops dramatically. Some of our clients are printing color pages for a few cents each—try pulling that off with a laser printer.

Businesses That Benefit the Most

We’ve helped law firms, medical offices, schools, and even small marketing agencies make the switch to Epson’s EcoTank and Workforce Enterprise printers. These are businesses that rely on high-volume, high-quality prints every day, and they’re seeing measurable savings just by switching systems.

One local clinic told us their print budget shrank by nearly 40% within the first quarter after installing two EcoTank models. That’s real money going back into the business—money that can be used for growth, staffing, or upgraded tech.

Why UBS Recommends Epson for Smart Businesses

We’re not just another reseller pushing printers. As a Platinum Epson Dealer, we’ve made it our mission to offer smarter print solutions that actually work for today’s businesses. That’s why we carry Epson’s full commercial lineup and why we’re constantly evaluating what offers the best performance for the lowest long-term cost.

And because we stock inventory on hand, we can get systems to our clients quickly—with no long delays or waitlists.

The Bottom Line

If you’re still running outdated toner systems, there’s a good chance you’re burning through your printing budget faster than you realize. A simple switch to the right Epson printer could reduce your costs, boost efficiency, and take one more headache off your plate.

Want to know which model is right for your team? Let’s talk. We’ll give you an honest recommendation based on your actual needs—no pressure, just good advice from folks who live and breathe this stuff every day.

Contact us to explore Epson printers →

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