The color printer remains one of the most powerful—and often underestimated—tools in the modern office. Whether you’re producing marketing materials, presentation decks, or client-facing documents, the difference between dull and dynamic print quality can influence everything from brand perception to business results.
At Universal Business Solutions (UBS), we help businesses get the most out of their color printers—not just in print quality, but in cost-efficiency, productivity, and overall longevity. If you’re not maximizing the potential of your color printer, you’re likely leaving performance and profit on the table.
Know Your Color Printer’s Capabilities
Every color printer is built with specific strengths. Some are designed for crisp, high-resolution graphics, while others are optimized for speed and volume. Start by understanding the features of your specific model—whether it’s an Epson EcoTank, HP LaserJet, or Canon inkjet photo printer. Unlocking capabilities like duplex printing, mobile connectivity, or even advanced color settings can instantly improve how you use the device.
Tip: Check your manufacturer’s user guide for settings like color balance, contrast, and paper presets—these can dramatically improve results without any added cost.
Use the Right Paper for the Right Project
Not all paper is created equal. Basic printer paper may be sufficient for internal use, but for materials like brochures, client reports, or branded collateral, upgrading to a premium, glossy or matte stock can enhance color saturation and detail.
UBS recommends keeping multiple paper types in stock—standard paper for drafts, heavier stock for presentations, and specialty papers for high-end marketing pieces. Matching the paper type with your color printer’s setting ensures vibrant output without ink bleed or dull tones.
Choose High-Quality Ink Cartridges
It can be tempting to cut costs by opting for third-party ink cartridges, but this often leads to inconsistent color output and even printer damage. Genuine ink cartridges, especially those made specifically for your brand (such as Epson ink for EcoTank models or HP’s original toner), maintain consistency and extend the life of your printer.
At UBS, we not only supply high-quality ink, but we also offer automated ink replenishment services, so you’re never caught in the middle of a print job without the resources to finish it.
Calibrate and Maintain Regularly
Just like any other office equipment, color printers need regular maintenance. This includes running print head cleanings, aligning cartridges, and updating firmware. UBS provides scheduled maintenance plans for clients to keep printers in optimal condition throughout the year.
Consistent calibration helps prevent banding, color inaccuracy, and unexpected downtime—issues that can delay important business operations and lead to unnecessary expenses.
Print Smarter, Not Harder
One of the easiest ways to maximize your printer is to use print management software that helps you monitor usage, reduce waste, and set print permissions. UBS offers tailored print management solutions for small businesses and enterprises alike.
Features like default grayscale printing for internal documents and preset color profiles for external communications can significantly reduce your ink spend without sacrificing quality.
Why Work with UBS?
UBS doesn’t just sell or lease printers—we partner with businesses to build a smarter, more cost-effective print environment. From helping you choose the right color printer to implementing systems that reduce waste and boost quality, we offer end-to-end support.
If you’re looking to improve your print quality, reduce costs, or ensure consistent output for your team, UBS has the insight and tools to help.
Contact us today to learn how we can help your color printer work harder and smarter for your business.
